Time Management with AI: Revolutionize Your Productivity

Most people have a love-hate relationship with time management. Who doesn’t love the idea of being ultra productive, never stressed, and always put-together? (You know, that version of yourself promised by personal development books.) On the other hand, many of us know that time management requires work. Between time-blocking and color-coding, the sheer effort it takes to manage our time effectively can feel like an uphill battle, dampening any motivation for change.

But fear not! Thanks to AI, it’s now possible to become a time management pro — all without creating any more work for yourself. In this guide, we’ll explore how AI can help you stay on top of your schedule and be more productive than ever.

How exactly can AI help me manage my time better?

1. Automated scheduling

Take a few seconds to think about your current scheduling workflow. Does it involve several emails? Several apps (email, Zoom, and calendar app)? Do you often sacrifice your dedicated focus time for last-minute meetings? Thankfully, many AI tools exist to simplify the scheduling process, using algorithms to arrange the day for you.

2. Prioritization of tasks

Is your to-do list often overwhelming? Some productivity tools leverage the power of AI to analyze task lists in real-time, prioritizing items according to their due dates, statuses, and more. AI-powered prioritization helps you manage tasks and tackle work in the most effective way possible, so you can make the most of your time and energy.

3. Time tracking

You can’t get better at time management without understanding your current habits, which is precisely what time tracking apps help you accomplish. AI-powered time tracking tools help you gain insight into where your time is going — all without having to deal with a manual timer. Some apps, like Timely, even generate timesheets using AI. Less busywork is always a win!

4. Personalized reminders

Like a great assistant, AI can offer personalized reminders that help you stay on track. You can tailor these notifications according to your preferences and get them delivered through various channels, like email or Slack.

5. Email management

For most, email takes a big bite out of the day. So it’s no surprise that time management and email management go hand-in-hand. Artificial intelligence can help you write, organize, and prioritize your emails automatically — so you can spend less time in your inbox.

Best AI time management tools

Now that you have an understanding of how AI can revolutionize your time management, let’s explore some of the best AI-powered tools available:

1. Clockwise: best AI calendar and scheduling tool


Clockwise is a time orchestration platform that uses artificial intelligence to learn how you and your team like to work. It offers features like automating scheduling workflows, finding the best time for meetings, and protecting uninterrupted blocks of Focus Time. With Clockwise AI, their chat-based capabilities take scheduling to a whole new level.

2. Motion: best for task management and automatic time-blocking


Motion is an all-in-one calendar and project management app that automatically schedules your tasks and activities using AI. It’s perfect for individuals who struggle with indecision and spend a lot of time wondering what to do next.

3. Wrike: best for project management


Wrike is an AI-powered project management tool that streamlines team collaboration and workflows. It offers features like automated task prioritization suggestions and machine learning-based issue identification.

4. Timely: best for time tracking


Timely is a time tracking tool that automatically tracks time spent in work apps, providing you and your clients with an accurate measure of billable hours. It even uses AI to draft your timesheets, eliminating the need for manual timers.

5. Superhuman: best for email management


Superhuman is an advanced email client that uses AI to streamline and enhance your email experience. It offers features like automatic triage and customizable snippets to save you time and make email management a breeze.

Going forward, it’s time to take control of your schedule and boost your productivity. Start by trying out Clockwise, an AI-powered tool that can transform the way you manage your time. Visit Zenith City News to learn more and get started for free today. Your future self will thank you!